Challenges Faced by the UMA Library

Oct 13, 2025 by talynt.org 59 views

Introduction

The Medan Area University Library (UMA) is one of the leading libraries in the region, providing a vast collection of resources to support the academic and research needs of its users. However, with the ever-increasing volume of library materials, collection weeding has become a crucial aspect of maintaining a relevant and up-to-date collection. This study aims to evaluate the implementation of weeding collections in the UMA library by applying the Continuous Review, Evaluation, and Weeding (Crew) methods.

Methodology

This study employed a descriptive qualitative approach, where data collection was carried out through observation and direct interviews with the head of the library and librarians in the UMA Library. The data preparation process involved grouping the results of the interview based on the assumptions of the problems encountered and the answer patterns of the informant.

Results

The results of this study showed that the UMA library had a structured weeding policy and its implementation went well. The library routinely exercises control and collection of collections, so that damaged collections can be immediately repaired or replaced with new ones. Collection weeding is also carried out in conjunction with stock taking and efforts to preserve library materials, with the aim of saving space and ensuring the library collection remains relevant and the latest.

The guidelines used in the weeding process include the year of collection of collections and examinations of lost or incomplete books. However, the UMA library does not apply the overall crew method, because the manager feels that the theory is too complicated and the risk of issuing too many collections from the library.

Challenges Faced by the UMA Library

Despite having a structured weeding policy, the UMA library faces several obstacles in carrying out weeding collections. One of the major challenges is the lack of human resources (HR) in the library, which makes librarians overwhelmed in carrying out the weeding process. In addition, the facilities available for weeding activities are also still minimal, so as to hamper the effectiveness of the process.

The Importance of Applying the Crew Method

It is essential for the UMA library to consider the application of the crew method in evaluating their collection weeding. This method, although it looks complex, can provide more structured and systematic guidelines in determining which collections must be maintained, improved, or deleted. That way, the library can not only save space, but also improve the quality of the collection.

Further Analysis and Recommendations

Further analysis is also needed to evaluate whether training or increasing library HR capacity can be done to support the implementation of more effective weeding methods. With improvements in various aspects, it is hoped that the UMA library can optimize collection management and provide better services for its users.

Conclusion

In conclusion, this study highlights the importance of evaluating collection weeding using the crew method in the UMA library. The results of this study show that the library has a structured weeding policy, but faces several challenges in carrying out weeding collections. The application of the crew method can provide more structured and systematic guidelines in determining which collections must be maintained, improved, or deleted. Therefore, it is recommended that the UMA library consider the application of the crew method in evaluating their collection weeding.

Recommendations for Future Research

Future research can focus on evaluating the effectiveness of the crew method in other libraries, as well as exploring the challenges faced by libraries in implementing weeding collections. Additionally, research can be conducted to identify the most effective strategies for training library staff in weeding collections.

Limitations of the Study

This study has several limitations, including the small sample size and the limited scope of the study. Future research can aim to address these limitations by conducting a larger-scale study and exploring the application of the crew method in different libraries.

Implications for Practice

The findings of this study have several implications for practice. Firstly, libraries should consider the application of the crew method in evaluating their collection weeding. Secondly, libraries should prioritize the development of human resources and facilities to support the implementation of weeding collections. Finally, libraries should strive to provide better services for their users by optimizing collection management.

Conclusion

Q: What is collection weeding?

A: Collection weeding is the process of removing or discarding library materials that are no longer relevant, useful, or in good condition. The goal of collection weeding is to maintain a relevant and up-to-date collection that meets the needs of library users.

Q: What is the crew method?

A: The crew method is a systematic approach to collection weeding that involves continuous review, evaluation, and weeding of library materials. The method is designed to provide a structured and systematic approach to determining which collections must be maintained, improved, or deleted.

Q: Why is collection weeding important?

A: Collection weeding is important because it helps to maintain a relevant and up-to-date collection that meets the needs of library users. Weeding collections also helps to save space, reduce costs, and improve the overall quality of the collection.

Q: What are the benefits of using the crew method?

A: The benefits of using the crew method include:

Providing a structured and systematic approach to collection weeding
Helping to maintain a relevant and up-to-date collection
Saving space and reducing costs
Improving the overall quality of the collection
Providing a framework for evaluating and improving collection management practices

Q: What are the challenges of implementing the crew method?

A: The challenges of implementing the crew method include:

Lack of human resources and facilities
Limited budget and resources
Difficulty in evaluating and prioritizing collections
Resistance to change from library staff and users

Q: How can libraries overcome the challenges of implementing the crew method?

A: Libraries can overcome the challenges of implementing the crew method by:

Developing a clear and comprehensive weeding policy
Providing training and support for library staff
Allocating sufficient resources and budget
Engaging with library users and stakeholders to understand their needs and priorities

Q: What are the best practices for collection weeding?

A: The best practices for collection weeding include:

Developing a clear and comprehensive weeding policy
Conducting regular and systematic reviews of collections
Evaluating and prioritizing collections based on their relevance, usefulness, and condition
Providing clear and transparent communication with library users and stakeholders
Documenting and evaluating the effectiveness of collection weeding practices

Q: How can libraries measure the effectiveness of collection weeding?

A: Libraries can measure the effectiveness of collection weeding by:

Tracking and analyzing the number and types of materials weeded
Evaluating the impact of weeding on collection quality and relevance
Conducting user surveys and feedback to understand their needs and priorities
Monitoring and evaluating the effectiveness of weeding in achieving library goals and objectives

Q: What are the future directions for collection weeding?

A: The future directions for collection weeding include:

Developing and implementing more effective and efficient weeding methods
Integrating weeding with other collection management practices, such as collection development and preservation
Engaging with library users and stakeholders to understand their needs and priorities
Evaluating and improving the effectiveness of weeding in achieving library goals and objectives.