Increase the frequency of drug procurement

Oct 13, 2025 by talynt.org 99 views

Drug Management Evaluation at the Pharmacy Installation of the University of North Sumatra Hospital

Introduction

Effective drug management is crucial in hospital operations to ensure the quality of hospital services and patient health. Inefficiencies in drug management can lead to adverse consequences, including the misuse of medications, increased healthcare costs, and compromised patient outcomes. This study aims to evaluate the drug management system in the pharmaceutical installation of the University of North Sumatra Hospital to ensure that the practice applied has met the established standards.

Background

The University of North Sumatra Hospital is a leading healthcare institution in Indonesia, providing comprehensive medical services to patients from various backgrounds. The hospital's pharmacy installation plays a vital role in ensuring the safe and effective use of medications. However, the complexity of drug management requires a systematic approach to ensure that all stages, from selection to use, are executed efficiently.

Research Methodology

This research employed a descriptive-evaluative approach, where data was collected through retrospective and concurrent methods. The data obtained were grouped into quantitative and qualitative data. Quantitative data were presented in the form of tables for easier visualization, while qualitative data were obtained through observation and interviews with related information sources. The analysis was done by comparing indicators obtained with existing standards.

Research Result

The results showed that in the selection stage, around 93.8% of the drugs were provided by the hospital in accordance with the national formulary. This indicates that the hospital is committed to providing safe and effective drugs for patients. However, when looking at the planning and procurement stage, the frequency of procurement for each drug item only reaches 12 times a year, which is relatively low. This condition may have an impact on the availability of drugs in hospitals and should be a concern to increase the frequency of procurement.

In the distribution stage, the drug management system shows encouraging results. The accuracy of the number of drugs on stock cards reaches 100%, and warehouse arrangements also reach 100%. In addition, the percentage of expiration and damaged drugs is very low, which only reaches 0.05%. The percentage of dead stock and the level of drug availability is also optimal, with an average of 17 months 16 days. This shows that the hospital has made good efforts in managing drug inventory.

At the stage of drug use, the data shows that the average number of drug items per prescription for outpatient and inpatient in 2017 amounted to 3.69 and 5.43, and in 2018 it was 3.63 and 4.2. The percentage of generation of generic drugs also showed a pretty good number, with 81.93% in 2017 and 80.9% in 2018. This is important to maintain lower medical costs for patients and ensure broader drug accessibility.

Analysis and Conclusion

Overall, the drug management system at the Pharmacy Installation of the University of North Sumatra Hospital has met the established standards. However, there are several areas that require further attention, especially in the planning and procurement stage, where the frequency of drug procurement is still relatively low. An increase in this frequency will help ensure that all drugs are available according to patient needs.

In addition, although the availability of drugs and distribution management shows good results, periodic evaluations and training for pharmaceutical staff can also increase the effectiveness of drug management as a whole. Ensuring that good drug management practices continue to be applied will greatly affect the quality of hospital services and patient health.

Recommendations

Based on the findings of this study, the following recommendations are made:

Increase the frequency of drug procurement to ensure that all drugs are available according to patient needs.
Implement periodic evaluations and training for pharmaceutical staff to increase the effectiveness of drug management.
Continuously monitor and improve the drug management system to ensure that it meets the established standards.

Conclusion

In conclusion, the drug management system at the Pharmacy Installation of the University of North Sumatra Hospital has met the established standards. However, there are several areas that require further attention, especially in the planning and procurement stage. By implementing the recommendations made in this study, the hospital can ensure that its drug management system continues to be effective and efficient, ultimately improving the quality of hospital services and patient health.

Limitations

This study has several limitations, including:

Limited scope: The study only focused on the drug management system at the Pharmacy Installation of the University of North Sumatra Hospital.
Data collection: The data used in this study were collected through retrospective and concurrent methods, which may have limitations in terms of accuracy and reliability.
Analysis: The analysis of the data was limited to comparing indicators obtained with existing standards.

Future Research Directions

Future research should focus on:

Evaluating the effectiveness of the drug management system in other hospitals and healthcare institutions.
Developing a more comprehensive drug management system that includes all stages, from selection to use.
Investigating the impact of drug management on patient outcomes and healthcare costs.

References

World Health Organization. (2019). Good Pharmacy Practice.
Indonesian Ministry of Health. (2018). National Formulary.
University of North Sumatra Hospital. (2017). Pharmacy Installation Annual Report.

Appendix

The appendix includes additional information, including:

Data collection tools: The questionnaires and interview guides used to collect data.
Data analysis: The statistical analysis used to analyze the data.
Results: Additional results that were not included in the main body of the study.
Q&A: Drug Management Evaluation at the Pharmacy Installation of the University of North Sumatra Hospital

Introduction

In our previous article, we discussed the results of a study on the drug management system at the Pharmacy Installation of the University of North Sumatra Hospital. In this article, we will answer some of the most frequently asked questions about the study and its findings.

Q: What was the purpose of the study?

A: The purpose of the study was to evaluate the drug management system at the Pharmacy Installation of the University of North Sumatra Hospital to ensure that the practice applied has met the established standards.

Q: What methodology was used in the study?

A: The study employed a descriptive-evaluative approach, where data was collected through retrospective and concurrent methods. The data obtained were grouped into quantitative and qualitative data.

Q: What were the main findings of the study?

A: The main findings of the study were:

93.8% of the drugs were provided by the hospital in accordance with the national formulary.
The frequency of procurement for each drug item only reaches 12 times a year.
The accuracy of the number of drugs on stock cards reaches 100%, and warehouse arrangements also reach 100%.
The percentage of expiration and damaged drugs is very low, which only reaches 0.05%.
The percentage of dead stock and the level of drug availability is also optimal, with an average of 17 months 16 days.

Q: What are the implications of the study's findings?

A: The study's findings have several implications:

The hospital's commitment to providing safe and effective drugs for patients is evident.
The frequency of procurement for each drug item is relatively low, which may have an impact on the availability of drugs in hospitals.
The accuracy of the number of drugs on stock cards and warehouse arrangements is high, indicating good inventory management.
The percentage of expiration and damaged drugs is very low, indicating good quality control.
The percentage of dead stock and the level of drug availability is also optimal, indicating good inventory management.

Q: What recommendations are made based on the study's findings?

A: Based on the study's findings, the following recommendations are made:

Increase the frequency of drug procurement to ensure that all drugs are available according to patient needs.
Implement periodic evaluations and training for pharmaceutical staff to increase the effectiveness of drug management.
Continuously monitor and improve the drug management system to ensure that it meets the established standards.

Q: What are the limitations of the study?

A: The study has several limitations:

Limited scope: The study only focused on the drug management system at the Pharmacy Installation of the University of North Sumatra Hospital.
Data collection: The data used in this study were collected through retrospective and concurrent methods, which may have limitations in terms of accuracy and reliability.
Analysis: The analysis of the data was limited to comparing indicators obtained with existing standards.

Q: What are the future research directions?

A: Future research should focus on:

Evaluating the effectiveness of the drug management system in other hospitals and healthcare institutions.
Developing a more comprehensive drug management system that includes all stages, from selection to use.
Investigating the impact of drug management on patient outcomes and healthcare costs.

Q: What are the implications of the study for healthcare professionals?

A: The study's findings have several implications for healthcare professionals:

The importance of effective drug management in ensuring patient safety and quality of care.
The need for continuous monitoring and improvement of the drug management system.
The importance of periodic evaluations and training for pharmaceutical staff.

Q: What are the implications of the study for policymakers?

A: The study's findings have several implications for policymakers:

The need for policies and regulations that support effective drug management.
The importance of allocating resources for the development and implementation of effective drug management systems.
The need for ongoing evaluation and monitoring of the effectiveness of drug management systems.

Conclusion

In conclusion, the study on the drug management system at the Pharmacy Installation of the University of North Sumatra Hospital has provided valuable insights into the effectiveness of the system. The study's findings have several implications for healthcare professionals, policymakers, and the hospital itself. By implementing the recommendations made in this study, the hospital can ensure that its drug management system continues to be effective and efficient, ultimately improving the quality of hospital services and patient health.