Information System Development

Oct 13, 2025 by talynt.org 20 views

Web-Based New Student Admission Information System Using PHP and MySQL in SMA Negeri 1 Galang

Introduction

In today's digital age, technology plays a vital role in various aspects of life, including education. Indonesia, particularly at the secondary level of education, faces numerous challenges, such as inequality in the quality of education due to limited facilities and infrastructure, as well as the availability of good learning materials. One striking problem is the manual process of admitting new students, which is still prevalent in SMA Negeri 1 Galang. The current system of storing student admission data in paper files is prone to loss and scattering, disrupting the smooth administration of schools.

The Need for a Web-Based New Student Admission Information System

To overcome these problems, a web-based new student admission information system is necessary. This system is designed to help prospective new students register more efficiently and effectively without the need to fill out forms manually. With this system, registration can be done online, reducing the use of paper and minimizing the risk of loss of data.

Information System Development

The development of this new student admission information system is carried out through several stages:

Analysis

At this stage, information and needs of the school and prospective new students are gathered. This analysis aims to understand what is needed in the system to meet user expectations. The analysis involves identifying the requirements of the system, including the data to be collected, the processes involved, and the users who will interact with the system.

Design

After knowing the needs, the next step is to design the system. In this stage, Data Flow Diagram (DFD) is used to describe the flow of data in the system. DFD helps in understanding what processes occur in the system and how data flows from one process to another. The design stage also involves creating a detailed specification of the system, including the user interface, data storage, and system functionality.

Koding

This stage is an implementation of the design that has been made. Koding is done using the PHP programming language and MySQL database to store data. PHP was chosen because of its flexibility in creating web applications, while MySQL is used for efficient data management. The coding process involves writing the code for the system, including the front-end and back-end components.

Implementation

After the coding process is complete, the system is tested to ensure everything is going well. At this stage, feedback from users is very important for system improvement. Implementation also includes training for school staff so that they can use a new system well.

Benefits of Information Systems

With this web-based new student admission information system, a number of benefits can be obtained:

Time Efficiency: The registration process becomes faster, because prospective students do not need to come to school to fill out forms. All can be done from home.
Data Security: With computerized data storage, the risk of loss of data due to physical damage to paper files can be minimized.
Accessibility: Prospective students from distant locations can easily access this system, as long as they have an internet connection.
Better Data Management: Student data can be managed and analyzed more efficiently by the school, which allows better decision making related to student acceptance.

Conclusion

Through the implementation of this information system, it is hoped that SMA Negeri 1 Galang can improve the quality of its services in the process of admission of new students, which in turn will have a positive impact on the quality of education as a whole. By utilizing technology, we can overcome various challenges in education and support a better teaching and learning process.

Future Development

The web-based new student admission information system can be further developed to include additional features, such as:

Online Payment: Allowing prospective students to pay the registration fee online.
Automated Email Notification: Sending automated email notifications to prospective students regarding their registration status.
Integration with Other Systems: Integrating the system with other school systems, such as the student information system and the financial management system.

By continuously improving and developing the system, SMA Negeri 1 Galang can provide a more efficient and effective service to prospective students, ultimately improving the quality of education in the school.
Frequently Asked Questions (FAQs) About Web-Based New Student Admission Information System

Q: What is the purpose of the web-based new student admission information system?

A: The purpose of the web-based new student admission information system is to provide a more efficient and effective way for prospective students to register for admission at SMA Negeri 1 Galang. The system aims to reduce the use of paper, minimize the risk of loss of data, and improve the overall quality of the admission process.

Q: How does the system work?

A: The system works by allowing prospective students to register online, fill out the required forms, and submit their application. The system then processes the application and sends an automated email notification to the prospective student regarding their registration status.

Q: What are the benefits of using the web-based new student admission information system?

A: The benefits of using the web-based new student admission information system include:

Time efficiency: The registration process becomes faster, as prospective students do not need to come to school to fill out forms.
Data security: With computerized data storage, the risk of loss of data due to physical damage to paper files can be minimized.
Accessibility: Prospective students from distant locations can easily access the system, as long as they have an internet connection.
Better data management: Student data can be managed and analyzed more efficiently by the school, which allows better decision making related to student acceptance.

Q: Is the system secure?

A: Yes, the system is secure. The system uses a secure online payment gateway to process payments, and all data is stored in a secure database.

Q: Can I access the system from anywhere?

A: Yes, you can access the system from anywhere as long as you have an internet connection. The system is designed to be accessible from any device with a web browser.

Q: What if I encounter any problems while using the system?

A: If you encounter any problems while using the system, you can contact the school's IT department or the system administrator for assistance.

Q: Can I track the status of my application?

A: Yes, you can track the status of your application through the system. The system will send you automated email notifications regarding your registration status.

Q: Is the system compatible with all devices?

A: Yes, the system is compatible with all devices, including desktops, laptops, tablets, and smartphones.

Q: Can I save my application and come back to it later?

A: Yes, you can save your application and come back to it later. The system will remember your progress and allow you to pick up where you left off.

Q: How do I know if my application is successful?

A: If your application is successful, the system will send you an automated email notification with instructions on how to proceed with the next steps.

Q: Can I contact the school directly if I have any questions or concerns?

A: Yes, you can contact the school directly if you have any questions or concerns. The school's contact information is available on the system's website.

Q: Is the system available 24/7?

A: Yes, the system is available 24/7. You can access the system at any time and from any location with an internet connection.

Q: Can I use the system to pay my tuition fees?

A: Yes, you can use the system to pay your tuition fees. The system uses a secure online payment gateway to process payments.

Q: Is the system accessible for students with disabilities?

A: Yes, the system is accessible for students with disabilities. The system is designed to be accessible and user-friendly for all users, including those with disabilities.