Key Features of OnBase Virtual Print Driver

Oct 13, 2025 by talynt.org 107 views

What is OnBase Virtual Print Driver?

The OnBase Virtual Print Driver is a software solution developed by Hyland Software, a leading provider of enterprise content management (ECM) and business process management (BPM) solutions. This virtual print driver is designed to integrate with various document management systems, allowing users to print documents directly to a virtual printer, which can then be stored, managed, and processed electronically.

Key Features of OnBase Virtual Print Driver

The OnBase Virtual Print Driver offers a range of features that make it an essential tool for organizations looking to streamline their document management processes. Some of the key features of this virtual print driver include:

Integration with Document Management Systems: The OnBase Virtual Print Driver integrates seamlessly with various document management systems, including OnBase, SharePoint, and other ECM solutions.
Virtual Printing: Users can print documents directly to a virtual printer, eliminating the need for physical printing and reducing paper waste.
Document Capture: The virtual print driver can capture documents from various sources, including scanners, multifunction devices, and email attachments.
Document Processing: The OnBase Virtual Print Driver can process documents electronically, including tasks such as indexing, routing, and approval.
Security and Compliance: The virtual print driver provides robust security and compliance features, including encryption, access controls, and audit trails.

Benefits of Using OnBase Virtual Print Driver

The OnBase Virtual Print Driver offers a range of benefits to organizations, including:

Improved Efficiency: By automating document management processes, organizations can reduce manual labor and improve overall efficiency.
Enhanced Security: The virtual print driver provides robust security features, including encryption and access controls, to protect sensitive documents.
Compliance: The OnBase Virtual Print Driver helps organizations meet regulatory requirements by providing a secure and compliant document management solution.
Cost Savings: By reducing paper waste and minimizing the need for physical printing, organizations can save money on printing and storage costs.

How to Install and Configure OnBase Virtual Print Driver

Installing and configuring the OnBase Virtual Print Driver is a straightforward process. Here are the steps to follow:

Download and Install: Download the OnBase Virtual Print Driver from the Hyland Software website and install it on your computer.
Configure Printer: Configure the virtual printer by selecting the document management system and setting up the print driver.
Test Print: Test the virtual print driver by printing a document to the virtual printer.
Configure Document Capture: Configure the document capture settings to capture documents from various sources.
Configure Document Processing: Configure the document processing settings to process documents electronically.

Troubleshooting Common Issues with OnBase Virtual Print Driver

While the OnBase Virtual Print Driver is a reliable and efficient solution, users may encounter some common issues. Here are some troubleshooting tips to help resolve common issues:

Printer Not Found: If the virtual printer is not found, check the printer settings and ensure that the printer is properly configured.
Document Not Captured: If documents are not being captured, check the document capture settings and ensure that the correct sources are selected.
Document Not Processed: If documents are not being processed, check the document processing settings and ensure that the correct tasks are configured.

Conclusion

The OnBase Virtual Print Driver is a powerful solution for organizations looking to streamline their document management processes. With its integration with document management systems, virtual printing, document capture, and document processing features, this virtual print driver offers a range of benefits, including improved efficiency, enhanced security, compliance, and cost savings. By following the installation and configuration steps and troubleshooting common issues, users can ensure that the OnBase Virtual Print Driver is working efficiently and effectively.

Frequently Asked Questions

Q: What is the OnBase Virtual Print Driver? A: The OnBase Virtual Print Driver is a software solution developed by Hyland Software that integrates with various document management systems, allowing users to print documents directly to a virtual printer.

Q: What are the key features of the OnBase Virtual Print Driver? A: The key features of the OnBase Virtual Print Driver include integration with document management systems, virtual printing, document capture, and document processing.

Q: What are the benefits of using the OnBase Virtual Print Driver? A: The benefits of using the OnBase Virtual Print Driver include improved efficiency, enhanced security, compliance, and cost savings.

Q: How do I install and configure the OnBase Virtual Print Driver? A: To install and configure the OnBase Virtual Print Driver, follow the steps outlined in the installation and configuration section.

Frequently Asked Questions

Q: What are some common issues with the OnBase Virtual Print Driver? A: Some common issues with the OnBase Virtual Print Driver include printer not found, document not captured, and document not processed.

Q: Can I use the OnBase Virtual Print Driver with multiple document management systems? A: Yes, the OnBase Virtual Print Driver can be used with multiple document management systems, including OnBase, SharePoint, and other ECM solutions.

Q: How do I troubleshoot issues with the OnBase Virtual Print Driver? A: To troubleshoot issues with the OnBase Virtual Print Driver, refer to the troubleshooting section of this guide, which provides step-by-step instructions for resolving common issues.

Q: Is the OnBase Virtual Print Driver compatible with my operating system? A: The OnBase Virtual Print Driver is compatible with Windows operating systems, including Windows 10, Windows 8, and Windows 7.

Q: Can I customize the OnBase Virtual Print Driver to meet my organization's specific needs? A: Yes, the OnBase Virtual Print Driver can be customized to meet your organization's specific needs, including customizing the print driver, document capture, and document processing settings.

Q: How do I upgrade the OnBase Virtual Print Driver? A: To upgrade the OnBase Virtual Print Driver, follow the instructions provided by Hyland Software, which include downloading and installing the latest version of the software.

Q: Can I use the OnBase Virtual Print Driver with my existing document management system? A: Yes, the OnBase Virtual Print Driver can be used with your existing document management system, including OnBase, SharePoint, and other ECM solutions.

Q: How do I integrate the OnBase Virtual Print Driver with my document management system? A: To integrate the OnBase Virtual Print Driver with your document management system, follow the instructions provided by Hyland Software, which include configuring the print driver, document capture, and document processing settings.

Q: What kind of support is available for the OnBase Virtual Print Driver? A: Hyland Software provides comprehensive support for the OnBase Virtual Print Driver, including online documentation, technical support, and training.

Q: Can I purchase the OnBase Virtual Print Driver as a standalone product? A: Yes, the OnBase Virtual Print Driver can be purchased as a standalone product, or as part of a larger ECM solution.

Q: How do I get started with the OnBase Virtual Print Driver? A: To get started with the OnBase Virtual Print Driver, follow the installation and configuration instructions provided in this guide, and refer to the online documentation and technical support resources provided by Hyland Software.