The Importance of Workload Analysis in Employee Needs Planning

Oct 13, 2025 by talynt.org 64 views

Optimizing Employee Needs Planning Based on Workload Analysis in the Procurement of Goods and Services of PT PLN (Persero) Main Development Unit for the Sumatran Plant

Introduction

In the era of the digital economy and industry 4.0, Human Resources (HR) play a vital role in achieving organizational success. PT PLN (Persero), a state-owned electricity company, has been assigned by the government to build a power plant with a capacity of 35,000 MW. This ambitious project requires not only the latest technology but also reliable and skilled human resources. To achieve this target, an efficient and effective work contract is necessary in terms of procurement of goods and services through a transparent and accountable system. Therefore, appropriate organizational management is crucial to meet the targets set.

The Importance of Workload Analysis in Employee Needs Planning

Workload analysis is a critical component of employee needs planning. It involves evaluating the workload of employees to determine the number of employees required to complete tasks efficiently. In the context of PT PLN (Persero), the procurement of goods and services is a critical function that requires careful planning and management. The analysis of employee needs based on workload can help identify the number of employees required to achieve optimal performance.

Employee Productivity and Workload Analysis

The average use of productive time of employees in the procurement section of PT PLN (Persero) reached 73.80%. This indicates that employees spend more than 70% of their work time on main tasks, which is considered quite productive. However, to achieve the optimal level of productivity, additional use of work time is around 6.2%, resulting in a total of 80%. On the other hand, unproductive time was recorded at 10.78%, and employees also spent about 15.43% of their work time (about 1 hour 14 minutes a day) for personal activities, which were still within reasonable limits according to existing regulations.

The Decree of the Minister of Administrative Reform No. KEP/75/M.PAN/7/2004

The Decree of the Minister of Administrative Reform No. KEP/75/M.PAN/7/2004 sets the effective work time after deducting allowance for personal purposes at 6.72 hours per day. This indicates that employees in the procurement section are already operating with a very good level of productivity.

Employee Needs Planning Based on Workload Analysis

In the analysis of employee needs, the procurement planning bureau only requires two employees based on working hours, but based on workloads, seven employees are needed. This shows the lack of employees, especially in the procurement implementing bureau, which currently only has four employees even though there should be seven employees to achieve optimal performance. The discrepancy between the number of employees available and what is needed can cause various problems, such as overload work, decreased productivity, and work quality that is not optimal.

The Importance of Periodic Evaluations of Employee Needs

It is essential for the management of PT PLN (Persero) to conduct periodic evaluations of employee needs based on workload analysis. By doing careful planning, companies can ensure that they have sufficient resources to achieve the targets set. This can be achieved by:

Conducting regular workload analysis to determine the number of employees required to complete tasks efficiently
Identifying the skills and competencies required for each task
Developing a plan to recruit and train employees to meet the needs of the organization
Monitoring and evaluating the performance of employees to ensure that they are meeting the targets set

Conclusion

Planning for employee needs at PT PLN (Persero) is very dependent on workload analysis carried out carefully. The readiness and availability of adequate human resources will be the main key in achieving the company's operational efficiency and effectiveness. By deeply understanding the needs of employees based on accurate analysis, PT PLN (Persero) can be more prepared to face challenges in the industrial era 4.0 and realize the targeted power plant development projects.

Recommendations

Based on the findings of this study, the following recommendations are made:

Conduct regular workload analysis to determine the number of employees required to complete tasks efficiently
Develop a plan to recruit and train employees to meet the needs of the organization
Monitor and evaluate the performance of employees to ensure that they are meeting the targets set
Provide training and development opportunities to employees to enhance their skills and competencies
Conduct periodic evaluations of employee needs to ensure that the organization has sufficient resources to achieve the targets set.

Limitations of the Study

This study has several limitations that should be noted. Firstly, the study only focused on the procurement of goods and services of PT PLN (Persero) and did not consider other functions of the organization. Secondly, the study only analyzed the workload of employees in the procurement section and did not consider other factors that may affect employee productivity. Finally, the study only provided recommendations based on the findings of the study and did not provide a comprehensive solution to the problems identified.

Future Research Directions

Future research should focus on the following areas:

Conducting a comprehensive analysis of employee needs based on workload analysis
Developing a plan to recruit and train employees to meet the needs of the organization
Monitoring and evaluating the performance of employees to ensure that they are meeting the targets set
Providing training and development opportunities to employees to enhance their skills and competencies
Conducting periodic evaluations of employee needs to ensure that the organization has sufficient resources to achieve the targets set.

References

Decree of the Minister of Administrative Reform No. KEP/75/M.PAN/7/2004
PT PLN (Persero) Annual Report 2020
Human Resources Management in the Digital Economy (2020)
Workload Analysis and Employee Productivity (2020)
Employee Needs Planning and Workload Analysis (2020)
Frequently Asked Questions (FAQs) on Planning for Employee Needs Based on Workload Analysis in the Procurement of Goods and Services of PT PLN (Persero) Main Development Unit for the Sumatran Plant

Q: What is the importance of workload analysis in employee needs planning?

A: Workload analysis is a critical component of employee needs planning. It involves evaluating the workload of employees to determine the number of employees required to complete tasks efficiently. This helps to identify the skills and competencies required for each task and ensures that the organization has sufficient resources to achieve the targets set.

Q: What is the average use of productive time of employees in the procurement section of PT PLN (Persero)?

A: The average use of productive time of employees in the procurement section of PT PLN (Persero) reached 73.80%. This indicates that employees spend more than 70% of their work time on main tasks, which is considered quite productive.

Q: What is the effective work time after deducting allowance for personal purposes, as set by the Decree of the Minister of Administrative Reform No. KEP/75/M.PAN/7/2004?

A: The effective work time after deducting allowance for personal purposes, as set by the Decree of the Minister of Administrative Reform No. KEP/75/M.PAN/7/2004, is 6.72 hours per day.

Q: How many employees are required in the procurement planning bureau based on working hours, and how many are required based on workloads?

A: Based on working hours, two employees are required in the procurement planning bureau, but based on workloads, seven employees are needed.

Q: What are the consequences of the discrepancy between the number of employees available and what is needed?

A: The discrepancy between the number of employees available and what is needed can cause various problems, such as overload work, decreased productivity, and work quality that is not optimal.

Q: Why is it essential for the management of PT PLN (Persero) to conduct periodic evaluations of employee needs based on workload analysis?

A: It is essential for the management of PT PLN (Persero) to conduct periodic evaluations of employee needs based on workload analysis to ensure that the organization has sufficient resources to achieve the targets set.

Q: What are the benefits of conducting regular workload analysis?

A: The benefits of conducting regular workload analysis include:

Identifying the skills and competencies required for each task
Ensuring that the organization has sufficient resources to achieve the targets set
Improving employee productivity and work quality
Reducing the risk of overload work and decreased productivity

Q: What are the recommendations for improving employee needs planning based on workload analysis?

A: The recommendations for improving employee needs planning based on workload analysis include:

Conducting regular workload analysis to determine the number of employees required to complete tasks efficiently
Developing a plan to recruit and train employees to meet the needs of the organization
Monitoring and evaluating the performance of employees to ensure that they are meeting the targets set
Providing training and development opportunities to employees to enhance their skills and competencies

Q: What are the limitations of this study?

A: The limitations of this study include:

The study only focused on the procurement of goods and services of PT PLN (Persero) and did not consider other functions of the organization
The study only analyzed the workload of employees in the procurement section and did not consider other factors that may affect employee productivity
The study only provided recommendations based on the findings of the study and did not provide a comprehensive solution to the problems identified

Q: What are the future research directions?

A: The future research directions include:

Conducting a comprehensive analysis of employee needs based on workload analysis
Developing a plan to recruit and train employees to meet the needs of the organization
Monitoring and evaluating the performance of employees to ensure that they are meeting the targets set
Providing training and development opportunities to employees to enhance their skills and competencies
Conducting periodic evaluations of employee needs to ensure that the organization has sufficient resources to achieve the targets set.