The Problem with Current 48h Meeting Reminder

Oct 13, 2025 by talynt.org 95 views

Make 48h Meeting Reminder Customizable: Enhancing Collaboration and Productivity

In today's fast-paced digital landscape, effective communication and collaboration are crucial for the success of any project or initiative. Decidim, a popular open-source participatory democracy platform, has been designed to facilitate engagement and inclusivity. However, the current 48-hour meeting reminder feature, while well-intentioned, may not always meet the needs of users. In this article, we will explore the limitations of the current system and propose a customizable solution to enhance collaboration and productivity.

The Problem with Current 48h Meeting Reminder

The automatic reminder sent to registered participants 48 hours before a meeting begins is not ideal for several reasons. Firstly, it lacks the flexibility to accommodate different meeting types and registration periods. For instance, meetings with longer registration periods may require a longer reminder period, while others may not need any reminder at all. Secondly, the current system does not allow users to add additional context to the reminder, such as updated meeting information or details specific to registered participants.

Desired Customization Options

To address these limitations, we propose the following customization options:

Checkbox for Reminder: A simple checkbox that allows users to opt-out of receiving reminders altogether.
Adjustable Reminder Time: The ability to adjust the time of sending the reminder in hours before the start of the event. This will enable users to choose a reminder period that suits their specific needs.
Customizable Reminder Content: A text editor that allows users to add additional context to the reminder, such as updated meeting information or details specific to registered participants.

Solution Overview

To implement these customization options, we will need to make the following changes:

Add Configuration Options in Admin Interface: Integrate the customization options into the admin interface, allowing administrators to configure the reminder settings for their organization.
Add Configuration Options in Public Interface: Provide users with the ability to configure the reminder settings for their own meetings, ensuring that they have control over the reminder process.
Configure Reminder Meeting Task: Update the reminder meeting task to use the configured reminder time and customized message (if any). If no message is specified, default to the current reminder message.

Benefits of Customizable 48h Meeting Reminder

The proposed customization options will bring several benefits to users, including:

Increased Flexibility: Users will be able to choose a reminder period that suits their specific needs, whether it's a longer or shorter period.
Improved Communication: Customizable reminders will enable users to add additional context to the reminder, ensuring that registered participants have all the necessary information.
Enhanced Productivity: By allowing users to opt-out of reminders altogether, we can reduce unnecessary notifications and improve overall productivity.

Implementation Roadmap

To bring this customizable 48h meeting reminder feature to life, we will need to complete the following tasks:

Add Configuration Options in Admin Interface: [ ] Add configuration options in the admin interface to allow administrators to configure the reminder settings.
Add Configuration Options in Public Interface: [ ] Add configuration options in the public interface to allow users to configure the reminder settings for their own meetings.
Configure Reminder Meeting Task: [ ] Update the reminder meeting task to use the configured reminder time and customized message (if any).

The current 48-hour meeting reminder feature, while well-intentioned, may not always meet the needs of users. By introducing customizable reminder options, we can enhance collaboration and productivity, while also improving communication and flexibility. We believe that this feature will be a valuable addition to the Decidim platform, and we look forward to implementing it in the near future.

This proposal has been accepted into the Decidim roadmap, and we are excited to work with the community to bring this feature to life. For more information, please visit the Decidim meta page: https://meta.decidim.org/processes/roadmap/f/122/proposals/17962
Make 48h Meeting Reminder Customizable: Q&A

In our previous article, we explored the limitations of the current 48-hour meeting reminder feature in Decidim and proposed a customizable solution to enhance collaboration and productivity. In this article, we will address some of the frequently asked questions (FAQs) related to this feature.

Q: Why do we need a customizable reminder feature?

A: The current 48-hour reminder feature may not always meet the needs of users. For instance, meetings with longer registration periods may require a longer reminder period, while others may not need any reminder at all. A customizable reminder feature will enable users to choose a reminder period that suits their specific needs.

Q: How will the customizable reminder feature work?

A: The customizable reminder feature will include three main options:

Checkbox for Reminder: A simple checkbox that allows users to opt-out of receiving reminders altogether.
Adjustable Reminder Time: The ability to adjust the time of sending the reminder in hours before the start of the event.
Customizable Reminder Content: A text editor that allows users to add additional context to the reminder, such as updated meeting information or details specific to registered participants.

Q: Will the customizable reminder feature be available in the admin interface and public interface?

A: Yes, the customizable reminder feature will be available in both the admin interface and public interface. Administrators will be able to configure the reminder settings for their organization, while users will be able to configure the reminder settings for their own meetings.

Q: How will the reminder meeting task be updated to use the configured reminder time and customized message?

A: The reminder meeting task will be updated to use the configured reminder time and customized message (if any). If no message is specified, the task will default to the current reminder message.

Q: What are the benefits of the customizable reminder feature?

A: The customizable reminder feature will bring several benefits to users, including:

Increased Flexibility: Users will be able to choose a reminder period that suits their specific needs.
Improved Communication: Customizable reminders will enable users to add additional context to the reminder, ensuring that registered participants have all the necessary information.
Enhanced Productivity: By allowing users to opt-out of reminders altogether, we can reduce unnecessary notifications and improve overall productivity.

Q: How will the customizable reminder feature be implemented?

A: To implement the customizable reminder feature, we will need to complete the following tasks:

Add Configuration Options in Admin Interface: [ ] Add configuration options in the admin interface to allow administrators to configure the reminder settings.
Add Configuration Options in Public Interface: [ ] Add configuration options in the public interface to allow users to configure the reminder settings for their own meetings.
Configure Reminder Meeting Task: [ ] Update the reminder meeting task to use the configured reminder time and customized message (if any).

Q: What is the current status of the customizable reminder feature?

A: The customizable reminder feature has been accepted into the Decidim roadmap, and we are working on implementing it. We will provide regular updates on the progress of this feature.

The customizable reminder feature will bring several benefits to users, including increased flexibility, improved communication, and enhanced productivity. We believe that this feature will be a valuable addition to the Decidim platform, and we look forward to implementing it in the near future.

For more information on the customizable reminder feature, please visit the Decidim meta page: https://meta.decidim.org/processes/roadmap/f/122/proposals/17962