Understanding the Role of a Replacement Notary

Oct 13, 2025 by talynt.org 143 views

Understanding the Role of a Replacement Notary

A replacement notary is an individual who is temporarily appointed to replace a notary who is not able to carry out his duties, either because of leave, illness, or other reasons. The requirements to become a substitute notary are different from the requirements for the appointment of ordinary notaries, but the responsibilities and obligations of a replacement notary remain the same. Authentic deeds made by a replacement notary have the power of proof equivalent to the deed made by a permanent notary, thus making a replacement notary have an important role in ensuring legal certainty. Therefore, a replacement notary must have in-depth knowledge of note and comply with the oath of office, office regulations, and the professional code of ethics.

Unfortunately, in practice, it is not uncommon to find a replacement notary that violates these provisions, which can cause legal problems both during his term of office and afterwards. This highlights the importance of understanding the legal responsibility of a replacement notary and the need for them to be aware of their obligations and the consequences of violating them.

Research Methodology

The research on the legal responsibility of this replacement notary uses normative juridical methods and analytical descriptive, with data obtained through literature studies and interviews. The analysis is carried out qualitatively, where the data is presented in the form of narration and concluded. This research methodology allows for a comprehensive understanding of the legal responsibility of a replacement notary and the implications of violating the applicable code of ethics and regulations.

Legal Responsibility for Replacement Notary

Based on Article 65 of Law Number 2 of 2014 concerning Notary Position, a replacement notary is responsible for each deed he made, even after the notary handed over the notary protocol to the authorities. This shows that the responsibility of a replacement notary remains attached, even though his term of office has ended. This is in line with the theory of Fautes Personalles, which confirms that the accountability of the substitute notary law lasts for life. This means that a replacement notary must always be aware of their obligations and the consequences of violating them, even after their term of office has ended.

Legal Protection

Legal protection of a replacement notary is also given a lifetime by the Notary Honorary Council (MKN). In the North Sumatra region, this protection is important to ensure that a replacement notary can carry out its duties well, without worrying about the legal consequences arising from violations committed during his position. This highlights the importance of legal protection for replacement notaries and the need for them to be aware of their rights and the consequences of violating the applicable code of ethics and regulations.

The Importance of Integrity and Professionalism

Legal responsibility of the replacement notary cannot be underestimated, because of its implications regarding the legal certainty of the deed issued. Violations of the applicable code of ethics and regulations can be fatal, both for the replacement notary itself and the parties involved in the deed. Thus, it is important for a replacement notary to always maintain integrity and professionalism in carrying out their duties in order to provide optimal legal protection to the community. This requires a replacement notary to always be careful and responsible in every action taken while carrying out his duties.

Conclusion

This conclusion emphasizes that legal responsibilities and risks do not only stop after the replacement notary term ends, but will continue for life. This requires a replacement notary to always be careful and responsible in every action taken while carrying out his duties. The importance of understanding the legal responsibility of a replacement notary and the need for them to be aware of their obligations and the consequences of violating them cannot be overstated. By maintaining integrity and professionalism, a replacement notary can provide optimal legal protection to the community and ensure the legal certainty of the deeds issued.

Recommendations

Based on the research findings, the following recommendations are made:

Replacement notaries must always be aware of their obligations and the consequences of violating the applicable code of ethics and regulations.
Replacement notaries must maintain integrity and professionalism in carrying out their duties.
The Notary Honorary Council (MKN) must continue to provide legal protection to replacement notaries, even after their term of office has ended.
The government must establish clear guidelines and regulations for the appointment and duties of replacement notaries.

By implementing these recommendations, the legal responsibility of replacement notaries can be ensured, and the legal certainty of the deeds issued can be maintained.

Future Research Directions

Future research directions include:

Investigating the impact of legal responsibility on the performance of replacement notaries.
Examining the effectiveness of the Notary Honorary Council (MKN) in providing legal protection to replacement notaries.
Developing guidelines and regulations for the appointment and duties of replacement notaries.

By conducting further research in these areas, a better understanding of the legal responsibility of replacement notaries can be gained, and the legal certainty of the deeds issued can be maintained.

Limitations of the Study

This study has several limitations, including:

The study was conducted in the North Sumatra region, and the findings may not be generalizable to other regions.
The study only examined the legal responsibility of replacement notaries and did not investigate other aspects of their duties.
The study relied on literature studies and interviews, and the data may not be representative of all replacement notaries.

Despite these limitations, the study provides valuable insights into the legal responsibility of replacement notaries and the importance of maintaining integrity and professionalism in carrying out their duties.

Conclusion

In conclusion, the legal responsibility of a replacement notary is a critical aspect of their duties, and it is essential for them to be aware of their obligations and the consequences of violating the applicable code of ethics and regulations. By maintaining integrity and professionalism, a replacement notary can provide optimal legal protection to the community and ensure the legal certainty of the deeds issued. The recommendations made in this study can help to ensure that replacement notaries are aware of their obligations and the consequences of violating them, and the future research directions can provide further insights into the legal responsibility of replacement notaries.

Q1: What is a replacement notary?

A replacement notary is an individual who is temporarily appointed to replace a notary who is not able to carry out his duties, either because of leave, illness, or other reasons.

Q2: What are the responsibilities of a replacement notary?

A replacement notary is responsible for each deed he made, even after the notary handed over the notary protocol to the authorities. This includes maintaining integrity and professionalism in carrying out their duties and complying with the oath of office, office regulations, and the professional code of ethics.

Q3: What is the legal protection given to a replacement notary?

Legal protection of a replacement notary is given a lifetime by the Notary Honorary Council (MKN). This protection is important to ensure that a replacement notary can carry out its duties well, without worrying about the legal consequences arising from violations committed during his position.

Q4: What are the implications of violating the applicable code of ethics and regulations for a replacement notary?

Violations of the applicable code of ethics and regulations can be fatal, both for the replacement notary itself and the parties involved in the deed. This can lead to legal problems both during his term of office and afterwards.

Q5: How can a replacement notary maintain integrity and professionalism in carrying out their duties?

A replacement notary can maintain integrity and professionalism in carrying out their duties by being aware of their obligations and the consequences of violating the applicable code of ethics and regulations. They must also comply with the oath of office, office regulations, and the professional code of ethics.

Q6: What are the consequences of not maintaining integrity and professionalism for a replacement notary?

The consequences of not maintaining integrity and professionalism for a replacement notary can be severe, including legal problems both during his term of office and afterwards. This can also lead to a loss of trust and confidence in the notary profession.

Q7: How can a replacement notary ensure the legal certainty of the deeds issued?

A replacement notary can ensure the legal certainty of the deeds issued by maintaining integrity and professionalism in carrying out their duties and complying with the oath of office, office regulations, and the professional code of ethics.

Q8: What is the role of the Notary Honorary Council (MKN) in providing legal protection to replacement notaries?

The Notary Honorary Council (MKN) provides legal protection to replacement notaries by giving them a lifetime protection. This protection is important to ensure that a replacement notary can carry out its duties well, without worrying about the legal consequences arising from violations committed during his position.

Q9: How can a replacement notary be aware of their obligations and the consequences of violating the applicable code of ethics and regulations?

A replacement notary can be aware of their obligations and the consequences of violating the applicable code of ethics and regulations by attending training and workshops, reading relevant literature, and seeking advice from experienced notaries.

Q10: What are the benefits of maintaining integrity and professionalism for a replacement notary?

The benefits of maintaining integrity and professionalism for a replacement notary include ensuring the legal certainty of the deeds issued, maintaining trust and confidence in the notary profession, and avoiding legal problems both during his term of office and afterwards.