The Importance of Notifying the Regional Supervisory Council

Oct 13, 2025 by talynt.org 35 views

Introduction

The Notary Position Law (UUJN) is a crucial legislation that governs the profession of notaries in Indonesia. Article 8 paragraph (1) of the UUJN states that a notary can quit his position or be dismissed if he dies. Furthermore, Article 35 of the UUJN regulates the obligations that must be met by the family or heir of the dead notary, namely notifying the Regional Supervisory Council regarding the departure of the notary. This notification is very crucial so that the Regional Supervisory Council can immediately take steps to find out the existence of the notary protocol and submit the protocol to the protocol holder. The notary protocol is a state archive that must be stored and preserved by a notary.

However, reality in the field shows that the practice of implementing the provisions of this law is still far from expectations. Families or heirs of notaries who die often do not fulfill the obligation to notify the Regional Supervisory Council. This research is normative juridical, with an analytical descriptive approach, aims to describe, describe, and analyze problems that arise, and find solutions to these problems. The data used are primary and secondary legal materials obtained through library studies and interviews.

The Importance of Notifying the Regional Supervisory Council

The notification of the Regional Supervisory Council is a crucial step in the process of submitting a notary protocol that has died. This notification is necessary to ensure that the Regional Supervisory Council can immediately take steps to find out the existence of the notary protocol and submit the protocol to the protocol holder. The notary protocol is a state archive that must be stored and preserved by a notary, and it is essential to ensure that this protocol is properly managed and preserved.

However, the reality in the field shows that many families or heirs of notaries who die do not fulfill the obligation to notify the Regional Supervisory Council. This can lead to several problems, including:

Lack of notification: Family or heir of notaries who died often do not report to the Regional Supervisory Council that the notary had died.
Ignorance: Many heirs do not understand the importance of the notary protocol and procedures that must be performed after a notary dies.
Lack of awareness: Many families or heirs of notaries who die do not know about the obligations that exist after a notary dies.

The Role of the Regional Supervisory Council

The Regional Supervisory Council has a crucial role in ensuring that the notary protocol is properly managed and preserved. The council must increase socialization and education regarding the obligations that exist after a notary dies. The council can also work with the Notary Association to expand this information.

The Role of Family or Heirs

Family or heirs of notaries who die also have a crucial role in ensuring that the notary protocol is properly managed and preserved. They need to have a better understanding of the importance of reporting the death of a notary so that the protocol can be managed properly.

The Role of Prospective Protocol Holders

Prospective protocol holders also need to be given information related to their rights and responsibilities, as well as the proper process of submitting protocols. This can help to ensure that the notary protocol is properly managed and preserved.

Conclusion

The application of Article 35 of the UUJN in the case of the submission of a notary protocol that has died has not proceeded as expected. However, with the efforts of the Regional Supervisory Council, family or heirs, and prospective protocol holders, it is expected that the obstacles in the submission of the notary protocol in Medan can be minimized, so that this legal obligation can be met in accordance with applicable regulations. A good application to Article 35 of the UUJN is very important to ensure the sustainability of legal administration and protect the interests of the community.

Recommendations

Based on the findings of this research, the following recommendations are made:

The Regional Supervisory Council must increase socialization and education regarding the obligations that exist after a notary dies.
Family or heirs of notaries who die must have a better understanding of the importance of reporting the death of a notary so that the protocol can be managed properly.
Prospective protocol holders must be given information related to their rights and responsibilities, as well as the proper process of submitting protocols.
The Notary Association must work with the Regional Supervisory Council to expand information related to the obligations that exist after a notary dies.

By implementing these recommendations, it is expected that the obstacles in the submission of the notary protocol in Medan can be minimized, so that this legal obligation can be met in accordance with applicable regulations.

Q: What is the purpose of Article 35 of the Notary Position Act?

A: Article 35 of the Notary Position Act regulates the obligations that must be met by the family or heir of the dead notary, namely notifying the Regional Supervisory Council regarding the departure of the notary.

Q: Why is it important to notify the Regional Supervisory Council?

A: The notification of the Regional Supervisory Council is crucial to ensure that the Regional Supervisory Council can immediately take steps to find out the existence of the notary protocol and submit the protocol to the protocol holder.

Q: What are the consequences of not notifying the Regional Supervisory Council?

A: The consequences of not notifying the Regional Supervisory Council include the loss of the notary protocol, which is a state archive that must be stored and preserved by a notary.

Q: Who is responsible for notifying the Regional Supervisory Council?

A: The family or heir of the dead notary is responsible for notifying the Regional Supervisory Council.

Q: What are the steps that must be taken after a notary dies?

A: The steps that must be taken after a notary dies include:

Notifying the Regional Supervisory Council
Submitting the notary protocol to the protocol holder
Ensuring that the notary protocol is properly managed and preserved

Q: What is the role of the Regional Supervisory Council in ensuring that the notary protocol is properly managed and preserved?

A: The Regional Supervisory Council has a crucial role in ensuring that the notary protocol is properly managed and preserved. The council must increase socialization and education regarding the obligations that exist after a notary dies.

Q: What is the role of family or heirs in ensuring that the notary protocol is properly managed and preserved?

A: Family or heirs of notaries who die must have a better understanding of the importance of reporting the death of a notary so that the protocol can be managed properly.

Q: What is the role of prospective protocol holders in ensuring that the notary protocol is properly managed and preserved?

A: Prospective protocol holders must be given information related to their rights and responsibilities, as well as the proper process of submitting protocols.

Q: What are the benefits of properly managing and preserving the notary protocol?

A: The benefits of properly managing and preserving the notary protocol include:

Ensuring the sustainability of legal administration
Protecting the interests of the community
Preserving the historical and cultural significance of the notary protocol

Q: What are the consequences of not properly managing and preserving the notary protocol?

A: The consequences of not properly managing and preserving the notary protocol include:

Loss of the notary protocol
Damage to the historical and cultural significance of the notary protocol
Negative impact on the community

Q: How can the obstacles in the submission of the notary protocol in Medan be minimized?

A: The obstacles in the submission of the notary protocol in Medan can be minimized by:

Increasing socialization and education regarding the obligations that exist after a notary dies
Ensuring that family or heirs of notaries who die have a better understanding of the importance of reporting the death of a notary
Providing information related to the rights and responsibilities of prospective protocol holders

By understanding the answers to these frequently asked questions, it is hoped that the obstacles in the submission of the notary protocol in Medan can be minimized, and the legal obligation can be met in accordance with applicable regulations.